QuickBooks Accounting Solution

Every small business owner faces challenges and difficulties in managing the finances and book keeping of their small business. There are several software packages available according to the kind of business involved. Choosing the right software that can adapt to the unique needs of every business entity is one of the most important decisions you can make as a business owner or manager.

QuickBooks is one of the best bookkeeping software packages because it helps you be more effective and successful. The benefits of QuickBooks are as follows.

It has an easy to use layout which provides one-click options for inputting financial information, and with the “Easy Step Interview” system, the application will change the options based on the answers given.

Managing business expenses becomes simple. QuickBooks helps to keep  track of the checks and credit card bills to track where your money is going. It is user-friendly software which makes entries easy and makes sure that an expense is never missed.

There are a variety of reports which keeps you informed with the status of your business and empowers you to make comparisons. It enables printing graphs and charts to show money brought in versus money spent. The reports pulled out will help in comparison of the profits and achievements from time to time. Managing your cash flow has never been easier.

Estimates and invoices can be created easily which will help to reduce the amount of unpaid customer accounts as billing tasks are streamlined and in many cases automated. The invoices also created by QuickBooks are very professional, which is important for a home-based business seeking to make a good impression.

QuickBooks makes tax time easier because expenditures and income are laid out correctly and concisely.

The shortcut keys makes commonly-used functions easy to access:

Ctrl-I     Create invoice
Ctrl-E     Edit transaction selected in register
Ctrl-F     Find transaction
Ctrl-J     Open Customer Center
Ctrl-M     Memorize transaction or report
Ctrl-N     New invoice, bill, check, or list item in context
Ctrl-Q     QuickReport on transaction or list item
Ctrl-T     Open memorized transaction list
Ctrl-W     Write new check

Customize the icon bar. To remove an icon: Go to the View menu and click Customize Icon Bar. Select the icon to be removed and click Delete. To add an icon: Go to View, Customize Icon Bar and click Add. Select the desired item from the list and change the label and description (optional). Click OK. To modify an icon: Go to View, Customize Icon Bar and select the item to be modified. Click Edit, make changes, and click OK.  That's it.  You're done.

QuickMath Calculator. Click Edit, Use Calculator. Click inside the field where the calculation has to be made, Press = and a mini-tape will appear. Type the numbers you to calculate, followed by the appropriate sign (+, -, /, *, or =). Click C once to clear an entry, twice to clear the tape. Press Esc to cancel.

Program preferences could be used. Click Edit | Preferences to open the Preferences window.

QuickBooks makes extensive use of right-click menus everywhere in the program.

Easy clean-up: QuickBooks setup wizard will indicate what kind of business you are engaged in and then assigns a Chart of Accounts. It may not have enough entries for specific business so you can always add your own.  It's also a good idea to clean up your chart of accounts and remove categories you know you'll never use. This will help neaten some reports.

Use Classes for better tracking of profit and loss: When you're working with Preferences, make sure Classes is turned on (Edit | Preferences | Accounting | Company Preferences | Use class tracking).

Easily export QuickBooks reports to Excel. Open the report to be exported. Click the Export button at the top of the report. Choose whether to export as a comma-separated values (CSV) file, or into a new or existing Excel workbook. Click the Advanced tab to preserve some of the QuickBooks report formatting options. Click Export and voila.  Your report is ready.

Back data up: QuickBooks' Online Backup Service is an option, though not a free one to keep your data safe and secure in case of disaster. Backup plans start at five bucks a month and retrieve files from any computer with an Internet connection.

QuickBooks is a very versatile accounting software system with an excellent bookkeeping program to use for your small business.  Make this investment in your business and the rewards will be very handsome.